SEFTON PARK CRICKET CLUB

 

Minutes of the Management Board held on the 2nd October 2008, at Sefton Park Cricket Club at 7.30pm

 

Present: Mr. R Paisley (in the chair), Mr. D Cunningham, Mr P Foulder, Mr T Hughes, Mr. L Martin, Mr G Pollard, Mr J Pinsent, Mr J Ledger, Mr M Poole, Mrs. J Kelly, Mr. E. Williams.

 

No apologies for absence were received.

 

The minutes of the previous meeting were approved.

Prop: Paul Foulder, Sec: Jan Kelly

 

1. MATTERS ARISING

 

a.            Hardcastle & Hogarth had been contacted by letter re the problems of the lower             pavilion.                                                                                               JP

b.         Fire drills still to be completed                                                        PF/DC

 

 

2. CORRESPONDENCE

 

 

3. FINANCE

 

The Treasurer advised a bank balance of:-.

£4189.00 in the current account, and £12721.00 in the deposit account.

 

Invoice to be sent to ECB for £370 for the cost of City Cricket Coaching.

 

Forecasted income and expenditure budgets for 2008-2009 were presented which showed a deficit of £4091. After a lengthy discussion it was agreed that the expenditure and income be reviewed prior to discussion at November’s Board Meeting.                                    TH/DC/PF

 

GP requested to be advised of any major items ordered or required prior to the invoice being approved and passed to him; this action will help him control our cash flow.

 

           

 

 

4. BUSINESS

 

A Bar report was presented which identified the following:-

 

Bar income against budget was encouraging at end of period eleven.

Period Twelve was likely to be above budget by at least £1000.

Bar purchases was consistent against budget and income

The function room hire is still well above budget.

 

Bar total income year to date was £115139

Expenditure year to date was £74574

The Members bar income was down against budget

The function room was above budget

 

Hydes, barrelage:-

January to April was 21.5 barrel’s

April to now was 57.5 barrel’s

The target for a 12 month period is 90 barrel’s

Gross Profit for the bar is averaging 60.0%

 

5. HOUSE

 

The leak in the function room roof had now been repaired.

Painting of the function room and improving the look of the back of the bar had started and should be finished by week ending 10th October 2008.

The cost of replacing lights and carpet in the function room was discussed. Paul had negotiated a reduction for both lights and carpet.

It was proposed by J Ledger and sec., by Leo Martin that the purchase of lighting go ahead immediately. The proposal was supported unanimously.

Replacement of the carpet would be reviewed in the new financial year.

All down stairs of the club will be re-painted by 10th November 2008.

The Board proposed a vote of thanks to John Garnett, Leo Martin and Paul Foulder for the valuable work they continue to provide on behalf of the club.

 

6. GROUND

 

A grant application for £1000 towards the cost of a new square cover has been sent to ECB.

 

Rob Jobson had now taken over as groundsman from 1st October 2008.

Steve Briggs will be responsible for all spraying of weed killer etc and fertilisation of squares.

 

New legislation meant that the club can longer store fertilizer, chemicals and all other pollutants on site. Unless trained and certificated Rob or volunteers are not permitted to purchase or apply any fertiliser’s or chemicals in future. All fertilisers have now been removed from the storage containers by Steve for him to store under the correct regulations.

This is to ensure that there is no accident nor legal risk to the club and also to ensure that double applications, causing damage to the turf, are not made.

 

7. CRICKET

 

Child Welfare Officer

Reported that from 1st January 2009 a new CRB form will be introduced and all old forms should be destroyed. Also it will be a criminal offence from 2009 for any person to coach schoolboys/girls without being CRB checked, this also refers to Captains of all teams.

 

 

A bag of cricket equipment to the value of £500 had been presented to the club by Lancashire Cricket Board for under 12/13’s.

 

An invitation from Lancashire Cricket Club for SPCC to host a tournament in July 09 was fully supported by the Board, Ted to contact LCC.

 

A letter to be sent to Malcolm Barber (LCC) advising Sefton player’s who had completed their Coaching Certificate.                                                                                            TH

 

A five year club development plan had now been submitted to the ECB. The Board thanked Ted for has hard work in pulling the document together.

 

A meeting has been arranged with Paul Bryson at Sefton on the 15th October 2008 to discuss potential grants, Ted, Bob and Jim to attend.

 

John Ledger and Jim Pinsent to look at a list of funding bodies for grants, and report back to the board.

 

 

8. MEMBERSHIP

 

16 new table tennis member

 

FUND RAISING

 

Geoff to convene an initial meeting of the 2010 anniversary committee and report back to the Board.

 

A.O.B.

JL to be firmed up as a Trustee status.                                                   Action JP

 

Meeting closed at 9-30 pm

 

Tom Hughes

Secretary